• We maintain appropriate staff-to-child ratios to ensure constant supervision. This is 1:16 to every adult.
• Children are supervised at all times, including during activities, snack breaks, and toilet visits (see Section 4).
• No staff member is ever left alone with a child in a 1:1 setting unless in a designated safeguarding environment (e.g. administrating first aid).

• We promote a safe, respectful, and inclusive camp environment.
• Bullying, violence, discrimination, or inappropriate behaviour will not be tolerated.
• If a child’s behaviour endangers themselves or others, we will.
  1. Address the issue with the child.
  2. Inform parents/guardians.
  3. If necessary, remove the child from the camp (no refund will be given in these cases).

• Children are encouraged to use the toilet facilities during supervised breaks.
• Staff do not enter toilet cubicles with children but will remain nearby if assistance is required.
• If a child requires help (e.g., younger children or those with additional needs), two staff members will be present, following safeguarding guidelines.

• A qualified first aider is on-site at all times.
• Any injuries, accidents, or medical incidents are recorded in an incident log, and parents/guardians are informed.
• Medication (including inhalers and EpiPens) must be handed in at registration with clear written instructions.

• In the event of an emergency, parents/guardians will be contacted immediately using the emergency contact details provided.
• In the event of a missing child:
• Immediate search of the premises.
• Contact camp management and parents.
• If the child is not found within 15 minutes, we will:
• Call the police (999).
• Continue search efforts until emergency services arrive.

• Children must only be collected by authorised persons listed on the registration form.
• If an unfamiliar adult arrives for collection, staff will request ID and contact the parent/guardian for confirmation.
• If a child is not collected within 30 minutes of the designated time and no contact has been made:
• The DSL will attempt to contact parents and emergency contacts.
• If unsuccessful, we may contact local safeguarding authorities.
• Repeated late pick-ups may result in additional charges or exclusion from future camps.

• If staff have concerns about a child’s welfare, they will report it to the DSL, who will assess the situation and take appropriate action.
• If a child makes a disclosure (reports harm or abuse), staff will:
• Listen carefully and reassure the child.
• Not ask leading questions or promise confidentiality (concerns must be reported).
• Report the disclosure immediately to the DSL.

• If staff have concerns about a child’s welfare, they will report it to the DSL, who will assess the situation and take appropriate action.
• If a child makes a disclosure (reports harm or abuse), staff will:
• Listen carefully and reassure the child.
• Not ask leading questions or promise confidentiality (concerns must be reported).
• Report the disclosure immediately to the DSL.
• The DSL may contact external safeguarding services such as:
  * Local Authority Safeguarding Team
  * Social Services
  * NSPCC (0808 800 5000)

• We do not permit children to use mobile phones or electronic devices during camp.
• Photography/videos may be taken for promotional purposes, but no images of children will be used without parental consent.
• If parents/guardians do not wish their child to be photographed, they must inform us in writing at registration.

• If you have any safeguarding concerns, you can speak to our Designated Safeguarding Lead (DSL):

  Sukveer Rai – 07825166699

• NSPCC Helpline – 0808 800 5000 (NSPCC Website)
• Childline (for children) – 0800 1111 (Childline Website)
•  Local Safeguarding Board - 0808 800 4005
• Police (Emergency Concerns) - 999

By registering your child for camp, you confirm that you:

• Have read and agree to these Safeguarding Procedures.
• Understand that the camp operates under strict child protection policies.
• Have provided accurate medical and emergency contact information.