• Children must wear appropriate sportswear and footwear suitable for the activities and weather conditions.
• In hot weather, children must bring a sun hat and suncream (to be applied before arrival and provided for reapplication).
• In cold or wet weather, children must bring suitable layers, a waterproof jacket and gloves and hat if necessary.

• A nutritious packed lunch and snacks must be provided. No nut-based products due to allergy risks.
• A refillable water bottle must be provided – no fizzy drinks or glass bottles allowed.

• Any medication (including inhalers or EpiPens) must be handed in at registration with written instructions.
• Medication will only be administered if a signed medical consent form is provided.
• Any medical conditions, allergies, or special requirements must be disclosed at the time of booking.

• All emergency contact details must be fully completed on the booking system before the camp starts.
• Parents/guardians must be available by the phone throughout the day in case of emergencies.

• Children must be collected at the specified time. Late pick-ups may incur an additional fee.
• Only authorised adults listed on the registration form may collect a child.
• If someone else needs to collect your child, you must inform the camp in advance.
• If a child is not collected within 30 minutes of the designated time and no contact has been made, safeguarding procedures may be followed, including notifying relevant authorities.

• The camp promotes a safe and respectful environment
• If a child’s behaviour poses a safety risk or disrupts the experience for others, the camp reserves the right to send them home. No refunds will be issued in this case.

• Cancellations made at least 7 days before the camp start date will receive a full refund.
• Cancellations made with 2 days of the camp start date will receive a partial refund.
• No refunds will be given for cancellations made after this period unless due to exceptional circumstances.
• If the camp is cancelled by the organisers (due to extreme weather or unforeseen circumstances), a full refund or credit for a future camp will be provided.

• The camp follows strict safety procedures, but participation in physical activities carries an inherent risk of injury.
• Whilst every effort is made to ensure a safe environment, the camp cannot accept responsibility for accidental injuries or loss/damage to personal belongings.
• Parents/guardians must disclose any relevant medical conditions or additional support needs before the camp begins.
• It is the responsibility of parents/guardians to ensure their child is fit and healthy to participate in physical activities.

By registering your child, you confirm that :

• You have read and agree to these terms and conditions.
• You understand that the camp operates under strict safeguarding and safety policies.
• You have provided accurate medical and emergency contact information.